Vadim Tabakman

Nintex Workflow User Defined Actions have 3 icons that a user can see.

If you don't know what a User Defined Action is, take a look here: What is a User Defined Action

Normal Icon - 49x49 pixels Normal Icon
Warning Icon - 49x49 pixels  Warning Icon
Toolbar Icon - 30x30 pixels  Toolbox Icon

When you design a User Defined Action, by default it will get the icons above.  If you design multiple UDAs, they'll all have the same icon.  If you then use these UDAs throughout a workflow, your workflow will look like it has a bunch of actions that are all the same, when in fact they aren't.

Customizing the Icon for your UDA is an option.  It will make your action stand out in the workflow, and in 6 months time, when you have to update your workflow, you'll know exactly what it's doing.

Simple User Defined Action

We create a simple UDA to add two numbers togethers and store the result.  The icons I want to use are the following:

Normal Icon - 49x49 pixels Normal Icon
Warning Icon - 49x49 pixels Warning Icon
Toolbar Icon - 30x30 pixels Toolbox Icon

 To use these images in a UDA, we stored them in a Document Library :

MyImages Document Library

We can use the urls in the configuration settings of the UDA.

Open the UDA to edit it and in the ribbon, click on the UDA Settings:

UDA Settings Button

Then in the configuration, you can specifiy the urls to the icons:

UDA Settings

Just paste in the URLs to your icons from your document library.

Now open a Workflow Designer page, click on the User Defined Action group of actions, you UDA will appear there and if you drag it onto the workflow, you'lll see the following :

UDA in a Workflow


You can see that will a little work on creating some icons and adding them to a document library, you can now customize your User Defined Actions in such a way that when users will use your action, it will make it that much easier for them.


Posted by Vadim Tabakman Tuesday, July 9, 2013 8:27:00 AM Categories: Nintex Nintex Workflow Nintex Workflow 2013 User Defined Actions
Copyright Vadim Tabakman
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Wednesday, July 30, 2014 5:16:55 PM
Sunnie Damrath

re: Nintex Workflow - Customizing a User Defined Action Icon

Hi Vadim,

I created my own UDA icons, one normal, one small and one with a Warning symbol.  The small one and the Warning one work just fine once I uploaded them to the documents library.  But the Normal one, the one in the Icon row doesn't load up.  I setup the dimensions for Icon (49x49 pixels), and same with the Warning Icon (49x49 pixels) and the Toolbox Icon (30x30 pixels).  All are .png files.

The Normal Icon is the same as the Warning just without the warning symbol.  I've added the UDA to my workflow, filled it out, saved the workflow and published, but to no avail, the Normal Icon won't appear.  All I see is the red X and an empty icon picture.

Does the name of the icon have to be without underscores or spaces?  Any suggestions?


Wednesday, July 30, 2014 11:26:43 PM

re: Nintex Workflow - Customizing a User Defined Action Icon

HI Sunnie,

spaces and underscores should be fine.  Have you checked your SP logs to see if there's something there? Maybe it can't find the file.

Go to the UDA settings, copy the url to the image file and put it at the end of the site url in the browser and see if you can get to it that way.



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